Top Air Freight Cost Drivers to Include in Tenders
Air freight tenders can swing widely on cost if the request leaves out operational details. A better RFQ identifies the factors that influence capacity, surcharges, and urgency.
1. Capture shipment profile accurately
Suppliers need chargeable weight, dimensions, commodity description, and whether cargo is stackable or hazardous.
Without that information, bidders either underquote and return with changes later or overprice to protect themselves.
2. Separate urgent and standard flows
Urgent shipments often require premium capacity and shorter cut-off times, which materially changes the rate structure.
Creating separate line items for express and deferred options helps your team compare realistic service levels.
3. Ask for surcharge visibility
Fuel, security, screening, and peak-season surcharges should be shown separately in responses so you understand total landed cost.
That visibility also makes it easier to negotiate and audit invoices after award.
Key takeaway
If you specify weight, dimensions, urgency, and handling requirements clearly, your air freight pricing will be more reliable.